{"id":477,"date":"2021-05-17T00:00:00","date_gmt":"2021-05-16T23:00:00","guid":{"rendered":"https:\/\/www.commusoft.com\/manage-your-stock\/"},"modified":"2025-11-12T15:09:01","modified_gmt":"2025-11-12T15:09:01","slug":"manage-your-stock","status":"publish","type":"post","link":"https:\/\/www.commusoft.com\/en-gb\/blog\/manage-your-stock\/","title":{"rendered":"5 Suggestions to Help You Better Manage Your Stock"},"content":{"rendered":"<p class=\"has-medium-font-size\"><strong><em>Want to manage your stock like an expert? Every service business has had it happen:<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-medium-font-size\"><em><strong>One of your engineers goes to a job, but when they arrive, they soon realise they don&#8217;t have all the parts needed to complete the work. And so it begins&#8230;<\/strong><\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>From checking in with the office to chase down the right part, to getting in touch with suppliers, to rescheduling the job all over again: it can be a saga!<\/p>\n\n\n\n<p><span class=\"s1\"><i><\/i><wp-block data-block=\"core\/more\"><\/wp-block>Understandably, these issues can lead to a lot of frustration and not just for the engineer who thought they were all ready to go, but for the customer who\u2014at the end of the day\u2014has been messed around by inefficient processes.<\/span><\/p>\n\n\n\n<p><span class=\"s1\">That can leave your business in an uncomfortable position.<\/span><\/p>\n\n\n\n<p><span class=\"s1\">With the customer annoyed, the job remains unfulfilled, and hours have been wasted at your own expense, so it\u2019s money down the drain. No wonder stock management can lead to a lot of headaches!<\/span><\/p>\n\n\n\n<p><span class=\"s1\"><span style=\"font-weight: bold;\">So: what solutions are there?<\/span><\/span><\/p>\n\n\n\n<p><span class=\"s1\">Below, we\u2019ll consider why you may need to invest in a dedicated solution and cover 5 tips on how to better manage your stock in your field service business<\/span>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<!--HubSpot Call-to-Action Code --><span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-583455de-68d3-4611-b626-0a2f2323f884\"><span class=\"hs-cta-node hs-cta-583455de-68d3-4611-b626-0a2f2323f884\" id=\"hs-cta-583455de-68d3-4611-b626-0a2f2323f884\"><!--[if lte IE 8]><div id=\"hs-cta-ie-element\"><\/div><![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/530619\/583455de-68d3-4611-b626-0a2f2323f884\" ><img decoding=\"async\" class=\"hs-cta-img\" id=\"hs-cta-img-583455de-68d3-4611-b626-0a2f2323f884\" style=\"border-width:0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/530619\/583455de-68d3-4611-b626-0a2f2323f884.png\"  alt=\"contact commusoft sales team today\"\/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(530619, '583455de-68d3-4611-b626-0a2f2323f884', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code -->\n\n\n\n<p class=\"has-text-align-center\">Contact <a href=\"#schedule-call\">Sales<\/a> to learn more about inventory management!<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Why You Should Invest in Stock Management:<\/h2>\n\n\n\n<p class=\"has-text-align-left\">You know the old saying: <span style=\"font-weight: normal;\"><em>\u201cAn ounce of prevention is worth a pound of cure.&#8221;<\/em><\/span><\/p>\n\n\n\n<p class=\"has-text-align-left\">If you don\u2019t have the right part when you need it, you lose chargeable time, in addition to losing a customer. Not only that, but a lack of preparation can damage your reputation.<\/p>\n\n\n\n<p class=\"has-text-align-left\">What\u2019s especially troubling is when successive issues continue to interrupt your services, which delays more jobs and leads to money being left on the table, especially when jobs end up costing you more in parts and labour than you first thought.<\/p>\n\n\n\n<p class=\"has-text-align-left\">Finding a \u201ccure\u201d for these issues whilst dealing with day-to-day tasks can take a lot of effort; that alone should be enough to convince anyone that <em><strong><span style=\"font-weight: bold;\">preventing<\/span><\/strong><\/em><span style=\"font-weight: bold;\"><strong> problems is better than only reacting to them<\/strong><\/span> when they appear. If you\u2019re experiencing issues like those above, then it\u2019s likely you need some form of <span style=\"font-weight: bold;\"><strong>dedicated stock control<\/strong><\/span>, ideally managed through a software solution.<\/p>\n\n\n\n<p class=\"has-text-align-left\">With a digital tool, it\u2019s much easier to see, manage, and distribute your inventory to the right people, at the right time, for the right job.<\/p>\n\n\n\n<p class=\"has-text-align-left\">This is pretty much guaranteed to <span style=\"font-weight: bold;\"><strong>improve KPIs like your first-time fix rate<\/strong><\/span> because you have efficient workflows that ensure you\u2019re keeping your inventory at the right levels, rather than guessing or forgetting about parts instead.<\/p>\n\n\n\n<p class=\"has-text-align-left\">As an office manager, you know that attention to detail makes a huge difference and as your company gets larger and more successful, it\u2019s often the small details that can go unnoticed and cause bigger issues. <\/p>\n\n\n\n<p class=\"has-text-align-left\">That\u2019s why establishing preventative measures by investing in an inventory management software is essential to save you from even bigger headaches.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left\">5 Tips to Help you Better Manage Your Stock:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"anc1\">1. You need to keep on top of your suppliers<\/h3>\n\n\n\n<p class=\"has-text-align-left\">You probably have a lot of information in your head, and it may even be well-organised through spreadsheets and paperwork. <\/p>\n\n\n\n<p>Efficiency can be a problem though. When things get chaotic, it doesn&#8217;t take long before you&#8217;re left wondering:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Which parts have we ordered? <\/li>\n\n\n\n<li>When is the next delivery? <\/li>\n\n\n\n<li>Are there any supplier issues right now?<\/li>\n\n\n\n<li>Which parts are we missing or are sitting unused in vans? <\/li>\n\n\n\n<li>How much are we spending?<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-left\">If your inventory data was at your fingertips, these are all questions you could answer in a few clicks.<\/p>\n\n\n\n<p class=\"has-text-align-left\">That&#8217;s where <a href=\"https:\/\/www.commusoft.com\/en-gb\/features\/Inventory-management\">inventory management software<\/a> with a stockroom management app can be so valuable. <\/p>\n\n\n\n<p class=\"has-text-align-left\">This solution offers a compact and convenient way of seeing what items are due in and due out. <\/p>\n\n\n\n<p class=\"has-text-align-left\">This makes it easy to check in arrived parts from your suppliers and can even help your staff to build out picking lists that can be easily prepared to send to a supplier and then, later, for the right engineer to collect!<\/p>\n\n\n\n<p class=\"has-text-align-left\">Knowing where you can order supplies from, what quantities are needed, and also where to store everything will require you to stay on top of your suppliers so you can stay on top of your inventory.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"anc2\">2. Keep track of every single part<\/h3>\n\n\n\n<p class=\"has-text-align-left\">If engineers do not bring back job sheets or they don\u2019t tell your office which parts they used (or in the worst-case scenario, they lose the job sheets altogether), you\u2019ll soon be heading into a downward spiral causing delays in invoicing, cash flow, and find that parts you thought were there weren\u2019t even there to begin with.<\/p>\n\n\n\n<p class=\"has-text-align-left\">A system can help manage your stock. You can keep track of every single one of these parts passing through your organisation and have a mechanism for replacing them whenever they\u2019re used. It\u2019s essential to the success of every job you do!<\/p>\n\n\n\n<p class=\"has-text-align-left\">The industry jargon for this is <span style=\"font-weight: bold;\"><strong>&#8220;just-in-time\u201d (or JIT) supply management<\/strong><\/span>. It\u2019s a task that is virtually impossible to do as efficiently manually compared to using computer software.<\/p>\n\n\n\n<p class=\"has-text-align-left\">You might have the best-organised staff in the world, but it\u2019s often the case that software will help that team to work even more efficiently, giving you increased certainty that parts are ordered and readily available as and when your engineers need them.<\/p>\n\n\n\n<p class=\"has-text-align-left\">That\u2019s where <span style=\"font-weight: 400;\"><a href=\"https:\/\/www.commusoft.com\/en-gb\/features\/fleet-management-software\">fleet management software<\/a><\/span> and parts tracking plays its biggest role.\u00a0<\/p>\n\n\n\n<p class=\"has-text-align-left\">With a comprehensive tool, your team can more reliably ensure that parts data is tracked and kept up-to-date, no matter where the item is. From stockrooms to warehouses, to vans: as your company grows, so will your storage solutions and the number of parts kept within them.<\/p>\n\n\n\n<p class=\"has-text-align-left\">Being able to scan, store, and easily track parts could well be the solution you require.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"anc3\">3. You need an integrated system to manage your stock<\/h3>\n\n\n\n<p>To achieve either of those first two aims, you need an integrated system that tracks the entire movement of each individual part, so that you know exactly what action you need to take next.<\/p>\n\n\n\n<p>Parts should be seamlessly requested, ordered from the supplier, checked into your company, checked out, installed, and invoiced to the customer,&nbsp;all handled through a single system.<\/p>\n\n\n\n<p>For instance, with the &#8220;intelligent&#8221; categorisation of parts and appliances, if there&#8217;s an emergency, your engineers will more likely be able to get their hands on an essential item at a moment\u2019s notice. If they can check parts availability remotely via a smartphone or tablet \u2013 even better!<\/p>\n\n\n\n<p>Stock control and inventory management software is an advanced feature but, if you take Commusoft for example, it\u2019s something you can build up to use. <\/p>\n\n\n\n<p>That&#8217;s good to know for when you feel your business is ready and all within the comfort of software you\u2019re already used to using!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"anc4\">4. Take it to the next level with a one-stop solution<\/h3>\n\n\n\n<p>Easy-to-use tools that support essential tasks and help you get work under control is a great reason to invest in quality <a href=\"https:\/\/www.commusoft.com\/en-gb\/job-management-software\">job management software<\/a>. With flexible options, it puts you in a stronger position to take things further when the time is right for you, without overwhelming you by having to take on too much, too soon.<\/p>\n\n\n\n<p>That is, of course, assuming you\u2019ve chosen software that allows you to <span style=\"font-weight: bold;\"><strong>adapt easily as you grow<\/strong><\/span>.<\/p>\n\n\n\n<p>For instance, some aspects of stock control may be more advanced than you currently need. That\u2019s not to say you won\u2019t ever need them, but instead, it\u2019s better to focus on tools that support you in other ways, like improving how you manage parts for jobs and fill in purchase orders, which would likely come before you need to think about automated restocking solutions.<\/p>\n\n\n\n<p>If you make essential but often mundane tasks easier to control, you\u2019re saving time and effort that you can then invest elsewhere. Later, you can take steps to upgrade your software and automate even more tasks, such as invoicing and purchase orders, as well as centralise your customer database.<\/p>\n\n\n\n<p>Dedicated stock control software is the level-up that will truly make a difference when it comes to saving time and money on parts. It\u2019s always important to consider how some tools could go on to impact others, but when everything is part of a single solution, you know you can reliably scale your business more quickly when it suits you.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"anc5\">5. Identify which parts are the most profitable<\/h2>\n\n\n\n<p>Of course, one particularly important reason to better manage your stock is to both save and make more money. With stock\/inventory data streamlined and <span style=\"font-weight: bold;\"><strong>increased visibility across the entire company<\/strong><\/span>, you can easily see where you\u2019re leaking cash, or discover which expensive parts you\u2019ve been holding on to because no one\u2019s checked them in properly.<\/p>\n\n\n\n<p>With historical data of parts procurement and sales, you can generate reports that enable you to identify what\u2019s been most profitable, as well as what hasn\u2019t. This might even highlight other issues, such as <a href=\"https:\/\/www.commusoft.com\/en-gb\/blog\/how-much-should-i-charge-per-hour\">how much your charging per hour<\/a> for labor, or even indicate where there\u2019s room to expand and do work that\u2019s in greater demand.<\/p>\n\n\n\n<p>On top of that, and as you likely already know, your relationship with a supplier is a two-way street. If your company raises purchase orders effectively, pays the supplier on time, and is generally a joy to work with, you will find yourself in a stronger negotiating position to purchase more effectively and benefit from deals and discounts.<\/p>\n\n\n\n<p>The result? Better cash flow and a vastly improved bottom line!<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Explore Inventory Management with Commusoft<\/h2>\n\n\n\n<p>Commusoft&#8217;s <a href=\"https:\/\/www.commusoft.com\/en-gb\/features\/Inventory-management\">inventory management software<\/a> feature allows you to manage your stock like an expert. <\/p>\n\n\n\n<p>But if you really want to go toe-to-toe with the big guys, you&#8217;ll need something bigger and better, which is where <a href=\"https:\/\/www.commusoft.com\/en-gb\/industries\/field-service-management-software\">field service management software<\/a> comes in!<\/p>\n\n\n\n<p>Feel free to reach out to our team and discover more about the best solutions for you!<\/p>\n\n\n\n<!--HubSpot Call-to-Action Code --><span class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-583455de-68d3-4611-b626-0a2f2323f884\"><span class=\"hs-cta-node hs-cta-583455de-68d3-4611-b626-0a2f2323f884\" id=\"hs-cta-583455de-68d3-4611-b626-0a2f2323f884\"><!--[if lte IE 8]><div id=\"hs-cta-ie-element\"><\/div><![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/530619\/583455de-68d3-4611-b626-0a2f2323f884\" ><img decoding=\"async\" class=\"hs-cta-img\" id=\"hs-cta-img-583455de-68d3-4611-b626-0a2f2323f884\" style=\"border-width:0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/530619\/583455de-68d3-4611-b626-0a2f2323f884.png\"  alt=\"contact commusoft sales team today\"\/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(530619, '583455de-68d3-4611-b626-0a2f2323f884', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code -->","protected":false},"excerpt":{"rendered":"<p>Want to manage your stock like an expert? Every service business has had it happen: One of your engineers goes to a job, but when they arrive, they soon realise they don&#8217;t have all the parts needed to complete the work. And so it begins&#8230; From checking in with the office to chase down the&hellip;<\/p>","protected":false},"author":6,"featured_media":3834,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-477","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software-technology"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Five tips for field services to help manage your stock<\/title>\n<meta name=\"description\" content=\"Dive into our expert tips on manage your stock. 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Reinvent your ordering, delivery, supplier workflows, and more with a dedicated stock system.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.commusoft.com\/en-gb\/blog\/manage-your-stock\/\" \/>\n<meta property=\"og:site_name\" content=\"Commusoft\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/facebook.com\/Commusoft\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-05-16T23:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-11-12T15:09:01+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.commusoft.com\/wp-content\/uploads\/2021\/05\/stock-management-tips-blog-cover.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1920\" \/>\n\t<meta property=\"og:image:height\" content=\"1371\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Rhys Pattimore\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@commusoft\" \/>\n<meta name=\"twitter:site\" content=\"@commusoft\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Rhys Pattimore\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.commusoft.com\/blog\/manage-your-stock\/\",\"url\":\"https:\/\/www.commusoft.com\/blog\/manage-your-stock\/\",\"name\":\"Five tips for field services to help manage your stock\",\"isPartOf\":{\"@id\":\"https:\/\/www.commusoft.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.commusoft.com\/blog\/manage-your-stock\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.commusoft.com\/blog\/manage-your-stock\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.commusoft.com\/wp-content\/uploads\/2021\/05\/stock-management-tips-blog-cover.jpg\",\"datePublished\":\"2021-05-16T23:00:00+00:00\",\"dateModified\":\"2025-11-12T15:09:01+00:00\",\"author\":{\"@id\":\"https:\/\/www.commusoft.com\/#\/schema\/person\/9e92fe164170178dda36709abbead768\"},\"description\":\"Dive into our expert tips on manage your stock. 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